How Do I Document Employee Warnings/Write-Ups?

Reference the Progressive Discipline Policy located in the Progressive Discipline Policy.docx portion of the HR Help Desk.

Contact HR:

Meet with HR and/or ED of Operations to determine if the employee infraction constitutes an official HR warning/Write Up.
If so, an official HR meeting with ED of Operations, the employee, and you as the Director will be called to address the concern and outline the next steps.
The official write-ups available include Conversation Memo, Verbal Warning, Written Warning, and Final Warning.
In nearly every case with a Written Warning or Final Warning, a Performance Improvement Plan (PIP) will be required.
If determined necessary, please use the Performance Improvement Plan template to create a PIP for your employee.

In Paycom:

Following the in-person HR meeting with your employee, please document the outcome in Paycom.
Log in to your Client Portal
Scroll across the top and find “Talent Management”
Select “Performance Discussion Forms”
Select “Begin Performance Discussion”
Find your employee and click on their name
On the first drop-down, select “Discipline”
Select an appropriate discussion reason.